Nov. 2005
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HINGHAM LITTLE LEAGUE CONSTITUTION ARTICLE I - NAME This
organization shall be known as the Hingham Little League, hereinafter
referred to as "HLL." ARTICLE II - OBJECTIVE SECTION 1 The
objective of the HLL shall be to implant firmly in the children of the town,
the ideals of good sportsmanship, honesty, loyalty, courage, respect for
authority, baseball skills, and a love for the game so that they may be well
adjusted, stronger, and happier citizens and will grow to be good, decent,
healthy, and trustworthy citizens with an understanding of and interest in
baseball. SECTION 2 To achieve
this objective, HLL will provide a supervised program under the Rules and
Regulations of Little League Baseball, Incorporated. All Directors, Officers,
and Members shall bear in mind that the attainment of exceptional athletic
skill or the winning of games is secondary, and the teaching and learning of
the game of baseball, the participants' enjoyment of it, and the molding of
future citizens are of prime importance. In accordance with section 501 – (c)
(3) of the Federal Internal Revenue Code, HLL shall operate exclusively as a
non-profit educational organization providing a supervised program of
competitive baseball and softball games. No part of the net earnings shall
inure to the benefit of any private shareholder or individual; no substantial
part of the activities of which is carrying on propaganda, or otherwise
attempting to influence legislation, and which does not participate in or
intervene in any political campaign on behalf of any candidate for public
office. ARTICLE III - MEMBERSHIP SECTION 1 Eligibility. Any
person sincerely interested in active participation to further the objectives
of the HLL may apply to become a member. SECTION 2 Classes. There
shall be the following classes of Members. a. Player
Members. Any player candidate meeting the requirements of Little League
Regulation IV shall be eligible to compete for participation. Player members
shall have no rights, duties, or obligations in the management or in the
property of the HLL. Payment of any fee or dues shall not be a prerequisite
for player participation in HLL. b. Regular
Members. Any adult person actively interested in furthering the
objectives of HLL shall be considered a Regular Member upon election and
payment of dues as hereinafter provided.
Regular Members may be issued a card annually. The secretary shall
maintain a roll of the membership to qualify voting members. Only
Regular Members in good standing are eligible to vote at General Membership
Meetings. All Officers, Board Members, Committee Members, Managers, Coaches,
Umpires, and other elected or appointed officials must be active Regular
Members in good standing. Note:
Regular Members of the league automatically include all Managers, Coaches,
Volunteer Umpires, Board Members, Officers of the Board and any other person
who is recognized by the Board as a volunteer in HLL. c. Honorary
Members. Any person may be elected as an Honorary Member by the unanimous
vote of all Directors present at any duly held meeting of the Board of
Directors, but shall have no rights, duties, or obligations in the management
or in the property of the HLL. d. Sustaining
Members. Any person not a Regular Member who makes financial or other contribution
to the HLL may by a majority vote of the Board of Directors become a
Sustaining Member, but such person shall have no rights, duties, or
obligations in the management or in the property of the HLL. e. As used
hereinafter, the word "Member" shall mean a Regular Member unless
otherwise stated. SECTION 3 Other
Affiliations. a.
Members, whether Regular or Player, shall not be required to be affiliated
with another organization or group to qualify as Members of the HLL. SECTION 4 Suspension
or Termination. Membership may be terminated by resignation or action of the
Board of Directors as follows: a. The
Board of Directors, by a two-thirds vote of those present at any duly
constituted Board meeting, shall have the authority to discipline or suspend
or terminate the membership of any Member of any class, including managers
and coaches, when the conduct of such person is considered detrimental to the
best interests of the HLL and/or Little League Baseball. The Member involved
shall be notified of such meeting, informed of the general nature of the
charges and given an opportunity to appear at the meeting to answer such
charges. b. The
Board of Directors shall, in the case of a Player Member, give notice to the
manager of the team for which the player is a Player Member. Said Manager
shall appear, in the capacity of an adviser, with the player before the Board
of Directors or a duly appointed committee of the Board of Directors. The
player's parent(s) or legal guardian(s) may also be present. The Board of Directors
shall have full power to suspend or revoke such player's right to future
participation by two-thirds vote of those present at any duly constituted
meeting (quorum is required). ARTICLE IV – DUES FOR REGULAR MEMBERS (NOT
PLAYERS) SECTION 1 Dues for Regular
Members may be fixed at such amounts as the Board of Directors shall
determine for a particular fiscal year. Dues for Regular Members are separate
from registration fees for Player Members which are also established by the
Board of Directors. Section 2 Regular
Members who fail to pay their annual fixed dues within thirty days of
application to become a member may by majority vote of the Board present and
voting be dropped from the rolls and shall forfeit all rights and privileges
of membership. ARTICLE V - GENERAL MEMBERSHIP MEETINGS SECTION 1 Definition.
A General Membership Meeting is any meeting of the membership of
the HLL (including Special Membership Meetings, see Section 7). A minimum of
one per year (Annual Meeting, see Section 6) is required. SECTION 2 Notice of
Meeting. Notice of each General Membership Meeting shall be sent
personally, electronically, or by mail to each Member at the last recorded
address at least ten (10) days in advance of the meeting, setting forth the
place, time, and purpose of the meeting. In lieu of the above methods, notice
may be given in such form as may be authorized by the Members, from time to
time, at a regularly convened General Membership Meeting. SECTION 3 Quorum. At any
General Membership Meeting, the presence in person or representation by
absentee ballot of one fourth (25%) of the Members shall be necessary to
constitute a quorum. If a quorum is not present, no business shall be
conducted other than the rescheduling of such meeting. SECTION 4. Voting. Only
Regular Members in good standing shall be entitled to make motions and vote
at General Membership Meetings. However, the Board of Directors may invite,
admit, and recognize guests for presentations or comments during General
Membership Meetings. (Those eligible to take part at meetings of the Board of
Directors are described in Article V, Section 4.) SECTION 5. Absentee
Ballot. For the expressed purpose of accommodating a Regular Member in
good standing who cannot be in attendance at the Annual Meeting, or any
General Membership Meeting at which new Board members will be elected, an
absentee ballot may be requested and obtained from the Secretary of the
League. The absentee ballot shall be properly completed, signed, and returned
in a sealed envelope to the Secretary prior to the date of the election. The
Secretary shall present all absentee ballots on the date of the meeting,
prior to the voting portion of the election process. SECTION 6. Annual
Meeting of the Members. The Annual Meeting of the Members of the HLL
shall be held during the first full week of October each year for the purpose
of electing the Board of Directors, receiving reports, reviewing the
Constitution, By-Laws, Local Rules and Regulations and for the transaction of
such business as may properly come before the meeting. a. The
Membership shall receive at the Annual Meeting of the Members of the HLL
reports, from the various officers including but not limited to a report
compiled by an independent accountant upon information provided or verified
by the President and Treasurer, or by a majority of the Directors, showing: (1) The
condition of the HLL, to be presented by the President or his/her designate; (2) A
general summary of funds received and expended by the HLL for the previous
fiscal year, the amount of funds currently in possession of the HLL, and the
name of the financial institution in which said funds are maintained; (3) The
whole amount of real and personal property owned by the HLL, where located,
and where and how invested; (4) For
the year immediately preceding, the amount and nature of the property
acquired, with the date of the report and the manner of the acquisition, the
amount applied, appropriated or expended, and the purposes, objects, or
persons to or for which such applications, appropriations, or expenditures
have been made; b. At the
Annual Meeting, the Members shall determine the number of Directors to be
elected for the ensuing year and shall elect such number of Directors. The
number of Directors elected shall be not less than six (6) nor more than
nineteen (19). c. After
the Board of Directors is elected, the Board shall meet within 30 days to
elect the officers. After the election, the Board of Directors shall assume
the performance of its duties immediately. The Board’s term of office shall
continue until its successors are elected and qualified under this section. d. The
Officers of the HLL and Board of Directors shall include, at a minimum, the
President, one or more Vice Presidents, Treasurer, Secretary, one or more
Player Agents, and a Safety Officer. The Board shall also include a minimum
of one major league and one minor league manager and one umpire. SECTION 7 Special
General Membership Meetings. Special General Membership
Meetings of the Members may be called by the Board of Directors or by the
Secretary or President at their discretion. Upon the written request of ten
(10) Members, the President or Secretary shall call a Special General
Membership Meeting to consider the subject specified in the request. No business
other than that specified in the notice of the meeting shall be transacted at
any Special General Membership Meeting.
Such Special General Membership meeting shall be scheduled to take
place not less than fourteen (14) days after the request is received by the
President or Secretary. SECTION 8 Rules of
Order for General Membership Meetings. Robert’s
Rules of Order shall govern the proceedings of all General Membership
Meetings of any nature except where same conflicts with this Constitution. ARTICLE VI - BOARD OF DIRECTORS SECTION 1 Authority. The
management of the property and affairs of the HLL shall be vested in the
Board of Directors. SECTION 2 Increase
or decrease in number. The number of Board of Directors so fixed at
the Annual Meeting may be increased or decreased at any General Membership
Meeting or Special General Membership Meeting. If the number is increased,
the additional Directors may be elected at the meeting at which the increase
is voted, or at any subsequent General Membership Meeting. All elections of
additional Directors shall be by majority voted of all Regular Members
present or represented by a properly executed and signed absentee ballot
filed with the Secretary prior to the election meeting. SECTION 3 Term and
Vacancies. The directors and officers shall be elected for a one year term
beginning at the annual meeting until the following annual meeting. If any
vacancy occurs in the Board of Directors, by death, resignation or otherwise,
it may be filled by a majority vote of the remaining Directors at any regular
Board meeting or at any Special Board Meeting called for that purpose. SECTION 4 Board
Meetings, Notice and Quorum. Regular meeting of the Board of
Directors shall be held immediately following the Annual Meeting and on such
days thereafter as shall be determined by the Board. Unless voted to occur in
executive session, all Board meetings shall be open for any member of HLL to
attend. a. The
President or the Secretary may, whenever they deem it advisable, or the
Secretary shall at the request in writing of four (4) or more Directors,
issue a call for a Special Board Meeting. In the case of Special Board
Meetings, such notice shall include the purpose of the meeting and no matters
not so stated may be acted upon at the meeting. b. Notice
of each Board meeting shall be given by the Secretary personally,
electronically, or by mail to each Director at least seven (7) days before
the time appointed for the meeting to the last recorded address of each
Director. Seven days’ notice is not required for Special Board meetings as
referenced in Section 4 a. above, but all Board members must be notified in a
timely and reasonable manner. c. A
majority of the members of the Board of Directors shall constitute a quorum
for the transaction of business. If a quorum is not present, no business
shall be conducted other than to reschedule a meeting. d. Only
members of the Board of Directors may make motions and vote at meetings of
the Board of Directors. However, the Board of Directors may invite, admit,
and recognize guests for presentations and comments during Board meetings. SECTION 5 Duties and
Powers. The Board of Directors shall have the power to appoint such
standing committees as it shall determine appropriate and to delegate such
powers to them as the Board shall deem advisable and which it may properly
delegate. The Board
may adopts such rules and regulations for the conduct of its meetings and the
management of the HLL as it may deem proper, provided such rules and
regulations do not conflict with this Constitution. The Board
shall have the power by a two-thirds vote of those present at any regular
Board or Special Board meeting to discipline, suspend, or remove any Director
or Officer or Committee Member of the HLL in accordance with the procedure
set forth in this Constitution. SECTION 6 Rules of
Order for Board Meetings. Robert’s
Rules of Order shall govern the proceedings of all Board of Directors
meetings, except where same conflicts
with this Constitution. ARTICLE VII - DUTIES AND POWERS OF THE BOARD SECTION 1 Appointments. The Board
of Directors shall elect from the elected members of the Board of Directors,
the officers of HLL and shall appoint such other agents as it may deem
necessary or desirable, and may prescribe the powers and duties of each.
Appointed agents shall have no vote on actions taken by the Board of
Directors unless such individuals have been elected to the Board by the
membership or have been elected to fill a vacancy on the Board. Other than as
a member of the Board of Directors, no individual may hold more than one
position as an officer of HLL and no individual may be elected to serve in
any one position or hold the same office for more than three consecutive
years or terms consisting of three consecutive years in any one such
position. This shall not prevent an individual from being elected to non
consecutive years to any such office nor shall it prevent any person from
being a member of the Board for more than three consecutive years. SECTION 2 President. The
President shall: a. Conduct
the affairs of the HLL and execute the policies established by the Board of
Directors. b. Present
a report of the condition of the HLL at the Annual Meeting. c.
Communicate to the Board of Directors such matters as deemed appropriate, and
make such suggestions as may tend to promote the welfare of the HLL. d. Be
responsible for the conduct of the HLL in strict conformity to the policies,
principles, Rule and Regulations of Little League Baseball, Incorporate as
agreed to under the conditions of the charter issued to the HLL by that
organization. e.
Designate in writing other officers, if necessary, to have power to make and
execute for/and in the name of the HLL such contracts and leases they may
receive and which have had prior approval of that organization. f.
Investigate complaints, irregularities, and conditions detrimental to the HLL
and report thereon to the Board or Executive Committee as circumstances
warrant. g. With
the assistance of the Player Agent, examine the application and support
proof-of-age documents of every player candidate and certify to residence and
age eligibility before the player may be accepted for tryouts and selection. SECTION 3 Vice
President. The Vice President shall: a. Perform
the duties of the President in the absence or disability of the President,
provided he or she is authorized by the President or Board so to act. When so
acting, the Vice President shall have all the powers of that office however
any team manager or coach who also is a vice president shall not preside over
issues pertaining to the division in which he manages or coaches. b. Perform
such duties as from time to time may be assigned by the Board of Directors or
by the President. SECTION 4 Secretary.
The Secretary shall: a. Be responsible
for recording the activities of the Local League and maintain appropriate
files, mailing lists, and necessary records. b. Perform
such duties as are herein specifically set forth, in addition to such other
duties as are customarily incident to the office of Secretary or as may be
assigned by the Board of Directors. c.
Maintain a list of all Regular, Sustaining, and Honorary Members, Directors,
and Committee members and give notice of all meetings of the Local League,
the Board of Directors, and Committees. d. Issue
membership cards to Regular Members, if approved by the Board of Directors. e. Keep
the minutes of the meetings of the Members, the Board of Directors, and the
Executive Committee, and cause them to be recorded in a book kept for that
purpose. f. Conduct
all correspondence not otherwise specifically delegated in connection with
said meeting and shall be responsible for carrying out all orders, votes, and
resolutions not otherwise committed. g. Notify
Members, Directors, Officers, and Committee members of their election or
appointment. SECTION 5 Treasurer.
The Treasurer shall: a. Perform
such duties as are herein set forth and such other duties as are customarily
incident to the Office of Treasurer or may be assigned by the Board of Directors. b. Receive
all monies and securities, and deposit same in a depository approved by the
Board of Directors. c. Keep
records for the receipt and disbursement of all monies and securities of the
HLL, including the Auxiliary, approve all payments from allotted funds and
draw checks therefore in agreement with policies established in advance of
such actions by the Board of Directors. All disbursements by check in excess
of Two Thousand Five Hundred Dollars ($2,500.00) must have dual signatures of
the President and Treasurer. d. Prepare
an annual budget for submission to the Board of Directors at the Annual
Meeting. e. Prepare
an annual financial report, with the assistance of such accountant as the
Board of directors shall require under the direction of the President, for
submission to the Membership and Board of Directors at the Annual Meeting,
and to Little League Headquarters and any taxing or public authority. SECTION 6 Player
Agent. The Player Agent shall: a. Record
all player transactions and maintain an accurate and up-to-date record
thereof. b. Receive
and review applications for player candidates and assist the President in
verifying residence and age eligibility. c. Chair
the Committee responsible for conducting the tryouts, for the draft, and for
all other player transaction or selection meetings. d. Prepare
the Player Agent’s list. e. Prepare
team rosters, including players’ claimed, and the tournament eligibility
affidavit for the President’s signature and submission to Little League
Headquarters. f. Notify
Little League Headquarters of any subsequent player replacements or trades,
if necessary. SECTION 7 Safety
Officer. The Safety Officer shall: a. Be
responsible for creating awareness, through education and information, of the
opportunities to provide a safer environment for youngsters and all
participants of Little League Baseball. b. Develop
and implement a plan for increasing safety of activities, equipment, and
facilities through education, compliance, and reporting. 1.
Education -- Should facilitate meetings and distribute information among
participants, including players, managers, coaches, umpires, league
officials, parents, guardians, and other volunteers. 2.
Compliance -- Should promote safety compliance leadership by increasing
awareness of the safety opportunities that arise from these responsibilities. 3.
Reporting -- Define a process to assure that incidents are recorded,
information is sent to league/district and national offices, and follow-up
information on medical and other data is forwarded as available. SECTION 8 Coaching Coordinator The
coaching coordinator shall represent the coaches and managers in the business
operations of the HLL, and shall be responsible for nominating candidates for
position as coach or manager to the Managers Committee. The coaching
coordinator shall also present a budget for coach/manager training, implement
league wide training programs, order and distribute training materials,
coordinate clinics, and serve as contact person for Little League and its manager/coach
education programs for the HLL ARTICLE VIII - EXECUTIVE COMMITTEE SECTION 1 The Board
of Directors each year may appoint an Executive Committee which shall consist
of not less than three (3) nor more than five (5) of the members of the Board
of Directors, one of whom shall be the President and one of whom shall be the
Treasurer of the HLL. SECTION 2 The
Executive Committee shall advise with and assist the Officers of the Local
League in all matters concerning its interests and the management of its
affairs, and shall have such other powers as may be delegated to it by the
Board, but in no event will the Executive Committee have authority over the
Board of Directors. SECTION 3 At any
meeting of the Executive Committee, a majority of the total number of members
then in office shall constitute a quorum for the transaction of business, and
the act of a majority present at any meeting at which there is a quorum shall
be the act of the Committee. ARTICLE IX - OTHER COMMITTEES SECTION 1 Nominating
Committee. The Board of Directors may appoint a Nominating Committee
consisting of three (3) Directors and other appointed Regular Members. The
Committee shall investigate and consider eligible candidates and submit at
the Annual Meeting a slate of candidates for the Board of Directors. The
Committee shall also submit for consideration by the Board of Directors a
slate of Officers and Committee Members. Any regular member of HLL interested
in serving in any position of the HLL should submit such request in writing a
month in advance of the annual meeting or any meeting scheduled to elect or
appoint such position. SECTION 2 Membership
Committee. The Board of Directors may appoint a Membership Committee
consisting of three (3) Directors and other appointed Regular Members. The
Committee shall receive the names of prospective Honorary, Sustaining, and
Regular Members, investigate for eligibility and recommend those qualified
for election at the annual, regular, or any special meeting of the Members or
the Board of Directors as the case may be. SECTION 3 Finance
Committee. The Board of Directors may appoint a Finance Committee
consisting of not less than three (3) nor more than five (5) Directors. The
Treasurer shall be an ex-officio member of the Committee. The Committee shall
investigate ways and means of financing the Local League, including team
sponsorships and submit recommendations. It shall be responsible for taking
up collections at games or events, if such collections are authorized by the
HLL, and shall turn over said collections to the Treasurer immediately after
each game or event. SECTION 4 Buildings,
and Property Committee. The Board of Directors may appoint a
Buildings, and Property Committee consisting of three (3) Directors and other
appointed Regular Members. The Committee shall investigate and recommend
available, suitable sites and plans for development, including ways and
means, the latter in cooperation with the Finance Committee. It shall be
responsible for repair and improvement recommendations, other than normal
maintenance, and supervise the performance of approved projects. SECTION 5 Grounds
Committee. The Board of Directors may appoint a Grounds Committee
consisting of three (3) Directors and other appointed Regular Members, which
shall be responsible for the care and maintenance of the playing fields,
buildings, and grounds. It shall operate within the amount appropriated in
the approved budget for that purpose. SECTION 6 Playing
Equipment Committee. The Board of Directors may appoint a Playing
Equipment Committee, which shall secure bids on needed supplies and equipment
and make recommendations for their purchase to the Board. The Committee shall
be responsible for the proper issuance of such supplies and equipment and for
the repair, cleaning, and storage thereof at the close of the season. SECTION 7 Managers
Committee. The Board of Directors may appoint a Managers Committee
consisting of not less than three (3) members nor more than five members of
the Board of Directors. The coaching coordinator shall be an ex officio
member of this committee. The Committee shall interview and investigate
prospective managers and coaches, including those for the Major League, Minor
League and Farm League teams, Travel and Tournament teams and recommend
acceptable candidates to the President, for appointment and subsequent
approval by the Board of Directors. It shall, during the playing season,
observe the conduct of the managers and coaches and report its findings to
the President of the HLL. It shall, at the request of the President or the
Board of Directors, investigate complaints concerning managers and coaches
and make a report thereof to the President or Board of Directors as the case
may be. SECTION 8 Umpire
Committee. The Board of Directors may appoint an Umpire Committee
consisting of three (3) Directors and other appointed Regular Members. The
HLL President shall be chairman of any such Committee. The Committee shall
recruit, interview, and recommend to the President for appointment a staff of
umpires, including a chief umpire and replacements. When appointed, the staff
of umpires shall be under the personal direction of the HLL President,
assisted by the Chief Umpire who shall train, observe, and schedule the
staff. SECTION 9 District
Committee. The Board of Directors may appoint a District Committee
consisting of the HLL President as chairman and two (2) other Directors and
other appointed Regular Members. The Committee shall assist the District
Administrator in interleague district functions, including the selection of
the District Administrator’s Advisory Committee and the selection of
tournament sites and area tournament directors. SECTION 10 Sponsor/Auxiliary
Committee. The Board of Directors may appoint a Sponsor/Auxiliary Committee
consisting of the HLL Treasurer and two (2) other Directors and appointed
Regular Members. The Committee shall coordinate the activities of the
Sponsor/Auxiliary. It shall review and evaluate sponsor/auxiliary projects
for raising money and disposition of profits, and make recommendations to the
Board. The Board of Directors shall approve in advance all projects and
actions of the sponsor/auxiliary. SECTION 11 Auditing
Committee. The Board of Directors may appoint an Auditing Committee
consisting of three (3) Directors. The President, Treasurer, or signatories
of checks are not eligible. The Committee will review the HLL books and
records annually prior to the Annual Meeting and attach a statement to its
findings to the annual financial statement of the President or Treasurer; or
may, if directed by the Board of Directors, secure the services of a
Certified Public Accountant to accomplish such review. SECTION 12 Election
Committee. The Board of Directors may appoint an Election Committee
consisting of three (3) Directors and other appointed Regular Members. The
Committee shall be responsible for running the election of the Board of
Directors at the Annual Membership Meeting or Special Membership Meetings. SECTION 13 Major
League Committee. The Board
of Directors may appoint a Major League Committee consisting of three (3)
Directors. The Chairman of the Committee shall be the Major League
Commissioner and shall be responsible to the HLL President or his designee
for the proper conduct of the Major League operation. SECTION 14 Minor
League Committee. The Board of Directors may appoint a Minor League Committee
consisting of three (3) Directors. The Chairman of the Committee shall be the
Minor League Commissioner and shall be responsible to the HLL League
President or his designee for the proper conduct of the Minor League
operation. SECTION 15 Farm
League Committee. The Board of Directors may appoint a Farm League Committee
consisting of three (3) Directors. The Chairman of the Committee shall be the
Farm League Commissioner and shall be responsible to the HLL President or his
designee for the proper conduct of the Farm League operation. SECTION 16 Summer
Travel/Tournament Team Committee. The Board
of Directors may appoint at Summer Travel/Tournament Team Committee
consisting of ? Directors. The
Chairman of the Committee shall be the Vice President. The committee shall be responsible for the
conduct and operation of all summer travel and/or tournament teams and shall
develop and maintain, together with the player agent and coaching coordinator,
the travel and tournament teams managers, coaches and players and shall
insure the proper application of Board and Little League policies with regard
to the selection process. SECTION 17 Other
Committees. The Board of Directors may appoint other committees as necessary
to help conduct the business of the HLL. ARTICLE IX - AFFILIATION SECTION 1 Charter. The HLL
shall annually apply for a charter from Little League Baseball, Incorporated,
and shall do all things necessary to obtain and maintain such charter. The
HLL shall devote its entire energies to the activities authorized by such
charter and it shall not be affiliated with any other program or organization
or operate any other program. SECTION 2 Rules and
Regulations. The Official Playing Rules and Regulations as published by
Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be
binding on this League. SECTION 3 Local
Rules, Ground Rules, and/or Bylaws. The local rules, ground rules,
and/or bylaws of this Local League shall be adopted by the Board of Directors
at a meeting to be held not less than one month previous to the first
scheduled game of the season, but shall in no way conflict with the Rules,
Regulations, and Policies of Little League Baseball, Incorporated, nor shall
they conflict with this Constitution. The local rules, ground rules, and/or
bylaws of the HLL shall expire at the end of each fiscal year, and are not
considered part of this Constitution. ARTICLE X - FINANCIAL AND ACCOUNTING SECTION 1 Authority.
The Board of Directors shall decide all matters pertaining to
the finances of the HLL and it shall place all income, including Auxiliary
funds, in a common league treasury, directing the expenditures of funds in
such manner as will give no individual or team an advantage over those in
competition with such individual or team. SECTION 2 Contributions. The Board
shall not permit the contributions of funds or property to individual teams,
but shall solicit funds for the common treasury of the HLL, thereby to discourage
favoritism among teams and to endeavor to equalize the benefits of the HLL.
This shall not prevent the Board from identifying a team as being sponsored
by a particular sponsor, although any funds received from any such sponsor
shall be common league funds. SECTION 3 Solicitations.
The Board shall not permit the solicitation of funds in the name
of Little League Baseball unless all of the funds so raised are placed in the
Local League treasury. SECTION 4 Disbursement
of Funds. The Board shall not permit the disbursement of Local League
funds for other than the conduct of Little League activities in accordance
with the rules, regulations, and policies of Little League Baseball,
Incorporated. All disbursements shall be made by check. All checks shall be signed
by the Local League Treasurer and such other officer or officers or person or
persons as the Board of Directors shall determine. SECTION 5 Compensation. No
Director, Officer, or Member of the Local League shall receive, directly or
indirectly, any salary, compensation, or emolument from the Local League for
services rendered as Director, Officer, or Member. This shall not prevent the
HLL from reimbursing such officer, director or member for any out of pocket
expenses advanced on behalf of the HLL consistent with the leagues policies
and procedures. SECTION 6 Deposits. All monies
received, including Auxiliary or Sponsor Funds, shall be deposited to the
credit of the HLL at a specified financial institution to be determined by
the Board of Directors. SECTION 7 Fiscal
Year. The fiscal year of the HLL shall begin on October 1 and shall
end on September 30. SECTION 8 Distribution
of Property upon Dissolution. Upon dissolution of the Local
League and after all outstanding debts and claims have been satisfied, the
Members shall direct the remaining property of the HLL to a Federally
Incorporated entity which maintains the same objectives as forth in this
Constitution. ARTICLE XI - Amendments This
Constitution may be amended, repealed, or altered in whole or in part by a
majority vote at any duly organized meeting of the Members provided notice of
proposed change is included in the notice of such meeting. Draft of all
proposed amendments shall be submitted to Little League Baseball,
Incorporated, for approval before implementation. This
Constitution was approved by the Hingham Little League Membership on December
3, 2003. PRESIDENT’S
NAME:____________________________________ PRESIDENT’S
SIGNATURE:_______________________________ DATE:_______________________________________________ LITTLE
LEAGUE ID No. __________________________________ FEDERAL
ID. No. ______________________________________ STATE ID
No. _________________________________________ One copy
for the District Administrator and copies for the HLL. Send the original to
Regional Headquarters. This League’s most recently approved copy of the
Constitution on file at Regional Headquarters is the official Constitution of
this League. Little
League Baseball does not limit participation in its activities on the basis
of disability, race, creed, color, national origin, gender, sexual preference
or religious preference. |