November 24th, 2009 HLL Board Meeting


7:50 Call to order.

First Buiness Election of Board;

Mandated Officers:


President

Two Vice Presidents;
One Baseball Operations
One Business Operations

Secretary - records, keep minutes, correspondence,

Treasurer - keep books, file tax returns

Player Agent - Try outs, draft, Player Pool

Safety Officer - create awareness of safety precautions

Coaching Coordinator - nomination of coaches

Suggestion was made, that with more people wanted to be involved, that we have additional board like funtions for minors and majors.

Election of President: Nomminations;

1.Kevin Shea, 2.Owen Kane (declines) 3.Elliott Sherman (declines)

Kevin Shea nominated unapposed - voted and so moved.


VP of Business Opeations;

Nominations?

Eliot Sherman - Voted and approved.

Prior to nominations, discription of job functions were outlined. Again, recommendation was made to divide some of the functions such as events, concessions, to deleigate additional people and resources in order to distribute some of the work load.

VP of Baseball Operations;

Description: another time intensive job. Recommendation was made that someone with league experience take this position. Real challenge is the scheduling of the games.

Nominations:

Owen Kane - voted and approved.

Secratary -

Nominations - George Grant

George Grant - voted and approved

Coaching Coordinator - training, clinics, education and election of coaches, CORI background checks, and pulling together candidates. There is also some challenges of recruiting managers, coaches register late.

Nominations - Sean Regan, discussion was made to have Joe Cravins.

Sean Regan - voted and approved.

Treasurer

Nominations - Bill Ford - Andy Wheeler (declines) request was made to have Andy assist

Bill Ford - voted and approved.

Player Agent: resposible for try outs, drafts, player pool, this is a busy job.

Nominations - Glenn Vinton

Glenn Vinton - voted and approved - suggestions was made that Glenn get one other person to help with this job.

League Information Officer - main job was to keep scores going to journal. Recommendation was made to have this job become Communications Director that belongs to someone who is very computer savy. Email blasts was seperate from information officer. Suggestion was made to elect one person to take both resposibilities emails, information to the journal, and take control of the web site. Clean up web site and make it more user friendly, with files etc.

Mary Ann Vinton -Nominated, voted and approved.

Safety Officer - write ASAP plan, incorporate new fields, coordinate with EMTs for training.

Election of Safety Officer - was tabled to locate a nurse , doctor , or EMT.


Executive Commitee

Nominations - two vice presidents, President, Coaching Coordinator, and Treasurer - nominaed, voted, approved

Grounds Commitee: field maintanance

Ron Hutchins - Andy Wheeler - Joe Cravens (Bob Madden with assist) nominated and approved.

Equipment Committee: figure what you need, buy it, distribute it, and get it back in.

Wayne Southworth , Glenn Vinton (will assist) nominated and approved

Managers Commitee: 3-5 members, address any complaits, would include coaching coordinator, player agent,

Joe Cravens, Sean Regan, Owen Kane, Glenn Vinton,

Umpire Committee:

Jeff Hartwell, Richie Magnan, Bob Madden , Kevin Shea

District Commitee;

Eliot Sherman and Kevin Shea

Auxilliary/Sponsorship; Treasurer and two other

Joe Fallen on Sponsorship, Eliot Sherman, Bill Ford

Auditing Commitee: Treasurer not eligible

Going with an independent CPA as per usual.

Registration fees will be addressed at next meeting.

Summer Travel Commitee: Sean Regan also wanted to discuss this commitee - however summer isn't Little League. In the constitution that was referenced, the Summer Travel in question was historically only really considered to be Little League tournaments that may or may not arise. There is Suburban, and South River (seperate from Little League) that run thier own summer ball.

Next meeting:

DEC 1st there is a Selectmen meeting, offer Selectmen the same arragement we have a Lynch

Question arose around financial burden of another field - historical field maintenance was 24,000 per year. This year with Lynch in better shape this number will be lower. Debate is around taking on additional field maintenace costs, vs. paying REC per hour rental fees fo field use.

Will the Board take resposibility of Carlson Field? Suggestion was made that the board be represeented at the Selectman meeting.

Motion to offer Selectmen the same arrangement we have with Lynch - voted - and approved.

Find current constitution, table summer question.

Winterization: Lynch is done. Building is drained down. Equip is in.

Next Board Meeting : Sunday Night December 13th at 7:00 P.M.