President Kevin Shea 781-749-4056 Email | Secretary George Grant 781-875-1589 Email | Treasurer Bill Ford 781-749-1719 Email |
VP Baseball Operations Owen Kane 781-749-7588 Email | VP Business Operations Elliot Sherman 617-633-8314 Email | Communications Director Marianne Vinton 781-740-8876 Email |
Player Agent Glenn Vinton 781-740-8876 Email |
Umpire Coordinator (Non BOD) Rich Magner 781-740-2929 Email | Coaching Coordinator Sean Reagan 781-749-0025 Email | Equipment Coordinator Wayne Southworth
Email | |
Board Member Derek Irvin 781-740-8635 Email | Board Member Ron Hutchins 781-335-6394 Email | Board Member Andy Wheeler 781-740-2373 Email | Board Member Bob Beniers 978-337-1181 Email | Board Member Neal Kenney 781-749-7574 Email | Board Member Joe Craven 781-740-0549 Email |
Board Member Bob Madden 781-953-1673 Email | Board Member Mike Bennis 781 424-7357 Email | Board Member Joe Phelan 781-749-8716 Email |
Board Member Jeffrey Hartwell 781-740-8850 Email |
HLL BOD Meeting Minutes - March 26, 2007
Hingham Little League
Board Meeting Agenda
Monday, March 26, 2007
7:00 PM
Meeting Facilitator: Ed Anderson
Invitees:
Board Members: Laurie Berlinguet, Tim Driscoll, Melissa Flanagan,
Joe Higgins, Skip Jenkins, Patrick McCullom, Elliot Sherman, Tony Viola, Andy Wheeler
Invited Guest: Rich Magner
I. Call to order 7:19 pm
II. Approval of minutes from last meeting Tim Driscoll Approved and to be posted
III. Presidents Report Ed Anderson
District Meeting scheduled for Thursday, March 29, 2007
o Review of Intl Congress items
Background Checks
o Process has started. ChoicePoint is working well, looking into uploading from database to cut some time
Little League International Congress 2007
o April 13-16, 2007 in Houston
o Agenda items discussed where variances of how we are operating. Ed will take our proxy on the items to the meeting as discussed. We are in general agreement as a Board on the proposed changes.
IV. Treasurers Report Rick Linehan No report, Rick not able to attend.
Current Balance
New Revenues
o Chevrolet Corp has donated 0 and equipment for the season
o Registration checks are still coming in
Current Expenses
Finance Subcommittee
V. Umpires Report Rich Magner
Wrap up of initial umpire meeting on March 21
o 82 kids showed up quite a high level of interest
o Rich and Mark Igo reviewed rules as much as possible
o 35 candidates are returning, and 50 new ones
o Rich proposed a plan to give a game a week to the veterans for Majors
o Need only 25 of the 50 more; expecting some to drop off
Rules review
o Clarification needed on mercy rule/15 run rule. If there is a 10 run per inning rule, it could impact a game that was 13-1 in 6th inning, and a team scores 10 runs, it could kill a rally! It could be remedied if we waive the 10 run per inning ruling in the 6th inning.
 Motion subsequently made to amend the 10 run rule in Majors and Minors, to read except for the 6th inning. Vote taken and PASSED. Rules to be amended
o Minors End of play rule in Minors (14) regarding play at third base. Could be simplified if the rule was adjusted to use Dead Ball rule and omitted from Minor league.
 Motion made to eliminate the End of play rule for Minors (elimate from third bullet down). Vote taken and PASSED . Rules to be amended
o Pitch count rule should be agreed to by scorekeepers and discussed with umpires. Umpires do not count pitches.
o Discussed having some of the extra younger umpires as pitch counter.
 We could do this for a small fee (/game), would cost us 00
 Rich will get feelers out there, and address it at the meeting. Consensus was this could be a good idea to include as many kids as possible.
 Rich would like schedules as soon as possible; to be finalized by Board at April 9th meeting.
o Rich needs clickers. Shirts (we have 30 new ones, will need more for the extra umpires), for an additional 0. Purchase was approved, will also be looking at a new set of equipment as well.
Next umpire meeting scheduled for Wednesday, April 11
Additional Rules review
o Discussed a few other items re: pitching rules, pitch counts, posting results, etc. As for posting results, we agreed that we will add failure to post scores may result in a forfeit for the winning team. At a very minimum, report the score and pitch counts to the rules. This applies to Majors and Minors levels.
o Need to adapt for Majors that top team in each division will have a playoff bye.
o Strike bullet in 14 re: base coaches and move to section 15.
o All Star selection three players for top two teams in each division, then every one of the others get 2.
o Motion made to approve the changes as revised; PASSED. Ed will distribute the finalized version prior to managers meeting.
o Ed will update the version of the rules and we can meet/approve them at the next Board Meeting.
VI. Managers/Coaches Report - Skip Jenkins
Tee-Ball Managers Appointment and Approval
o There are only 5 interested on the list, plus 2 returning (7, need 7 more).
o Motion made to accept appointment of these 7s, PASSED.
o Will continue to work the list; Skip to distribute the list of players
Paperwork for Managers
Managers Training/Orientation
o Rec is available April 4; will look for other options for one of the schools that could accommodate more Managers and Coaches (within the next 2 weeks).
o Agenda is being made
o Still working on a guest speaker
One manager will be dropping out from Farm and another is making replacement. Vote taken and Passed to approve.
Majors, Minors, and Farm are all set
VII. Player Agent Kevin McNally (Ed reported in Kevins absence)
Wrap up of major and minor league drafts
o All done, went fairly well
Scheduling farm and tee-ball draft
o Need to figure out location and night
o 6 years olds playing Farm League
Finalize number of teams for Farm League and Tee-Ball
o Numbers of players per team
Volunteers needed for draft
Refunds for players who have withdrawn
VIII. Playing Fields Update
Rec Department Fields
All set. Preseason prep on fields is in progress
o Haley
o Hersey
o Kress inquiring about mound modification
School Fields
o South
o PRS (Farm 6 games)
o Foster (Farm 3 games)
Practice Fields
o Bradley Woods
o Middle School
o Central Fields
Scheduling of practices is going to be an issue, should we mandate the times?
o Rec will let us know about availability
o Preschedule of the practice times and notify managers was discussed
o Skip will put together a proposed slate of times for practices as a fair way to get started. Clearly field availability will be an issue this season
o 1 hour per team, 2 teams per night, 2 fields
Other Options for Tee-Ball
o Mainly at Middle School
Storage for Hersey, Kress, and other fields
o Shed for Hersey
o Need a box for Tball equipment at Middle School
o Green Metal Box for Kress
 Spoke with Rich, we should go for a 10 x 15 model.
 Needs to be presented to Rec on 4/5
 Rec board probably needs a picture on the plot plan/site sketch as discussed
New PAL/Lynch Fields
o Field House
o Field Update
o Concessions Committee
o Joint Planning Committee (with HYF)
 Being formulated on how to approach
 2 from each Board requested to get things started
Andy and Tony will assist for ongoing operations
It was noted that the concessions concept will need a significant amount of attention from HLL and the cross committee. This will evolve and be an important role.
IX. Playing Schedules
Opening Day festivities will be April 29
We will start the season on last Sunday of vacation, April 22nd. Not ideal but this is what we have to work with.
X. Sponsorship Update Melissa Flanagan
Existing Sponsor Renewals coming in
All set for Majors and Minors, and will be distributed
New Sponsors several are being signed on for Farm.
Remaining Openings - will be closing out as soon as possible
o 2 Tball and 5 Farms are remaining
o Great job Melissa, Laurie, and Tony!
XI. Equipment and Uniform Update Bill Ford
Uniforms most are all set, based on final sponsorships
Baseballs ordered and on the way
Pitch Counters
Umpire Gear
Discussion ensued regarding the ordering of the uniforms without an approval from Board vote for the expenditure. We discussed further, Ed will forward the order information to all Board Members.
XII. ASAP Update Owen McConville No report
XIII. Other Topics
Team Photos for Next Season Melissa Flanagan
o Captive Photo - They have come down on prices, however there were issues. Sponsor plaques were part of the agreement to renew the contract. They still want a 1 day event, and not all that flexible
o Called 4 other vendors
o ActionPhotos have responded well. They have a minimum cost per player, but pricing package is a good deal.
o Will follow up next week and report at next meeting.
Playing Rules Review for Farm and Tee-Ball
Opening Day
FAQ Section of Web Site
Summer Baseball
New Signs for Haley/Hersey Field Scoreboards
XIV. Adjournment Meeting adjourned at 10:12 pm
Upcoming Board Meetings
o April 9
o April 23
o May 7
o May 21
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