HLL BOD Meeting Minutes - March 12, 2007
Hingham Little League
Board Meeting Agenda
Monday, March 12, 2007
7:00 PM
Meeting Facilitator: Ed Anderson
Attendees:
Board Members: Ed Anderson, Laurie Berlinguet, Tim Driscoll, Melissa Flanagan, Bill Ford, Joe Higgins, Skip Jenkins, Rick Linehan, Bob Madden, Owen McConville, Patrick McCullom, Elliot Sherman, Tony Viola, Andy Wheeler
I. Call to order at 7:20 pm
II. Approval of minutes from last meeting Tim Driscoll
Approved, Tim to post to site.
III. Presidents Report Ed Anderson
Al & Al Clinic Review
o 11 people attended morning, and 5 attended afternoon, feedback was very positive.
Background Checks
o Volunteer forms or spreadsheet needed by Ed, Skip to supply
Little League International Congress 2007
o April 13-16, 2007 in Houston
 Opportunity to provide input to District Administrator
 One item of interest is a vote expected re: number of Managers allowed to be on Board of Directors
IV. Treasurers Report Rick Linehan
Current Balance - ,004.27, after 00 check (for equipment) has cleared
New Revenues Sponsorship for Verizon check to be deposited
o IRS matter is cleared, we do not have to pay taxes
Current Expenses
o Bill from Diamond arrived for last year, 61.50, to be paid. This addresses the issue discussed in earlier meetings.
Finance Subcommittee
V. Registration Update
Numbers Registered By Age
o Ed distributed handout with numbers before tryouts
o 817 registered; a few registered but were not on list that need follow up
Walk-Ins at Try-Outs
o Several walk-ins, most from Minors and Farm
Refunds
o One request so far
Determine number of 10s and 8s that can move up
o Only a few openings for 10 year olds to Majors this year as the numbers worked out.
o In the vicinity of 13 8 year olds eligible to move to Minors
Finalize number of teams for Farm League and Tee-Ball
o Numbers of players per team
o 111 8, 146 7s, 258 Farm League eligible
o 20 teams , 13 kids per team as it stands
 Motion made and vote taken (passed) to have 20 Farm teams
o Discussed that 6 year olds with experience can be moved up case by case basis.
o T-Ball 159 registered now. Probably 12 teams. Managers needed at this level. Need to make an appeal, hopefully find some managers and maybe move to 14 teams.
o Will hold off the T-Ball draft until a later date TBD.
o Also agreed to hold off the Farm draft until a later date
Managers/Coaches Report - Skip Jenkins
o Farm League and Tee-Ball Managers Appointment and Approval
 Farm is good, lot of returning candidates
 No objections made to list read by Skip for candidates
 Ed appointed the 20 managers
 Motion made to approve appointments, vote passed
o TBall only have 6 returning
 Need to make a few more calls
 Tabled for now; could use a list of the T-Ball kids
Paperwork for Managers
Managers Training/Orientation
o Skip could use some help with this item; Tony and Bob have some ideas
o Idea floated about Farm and T-Ball draft on same night, general consensus is yes, lets do that later in April
o Major/Minor training, shoot for week of March 26th (BOD meeting is 3/26).
VI. Player Agent Report Kevin McNally
Try-Out Review
o Try out went well, had a couple of long lines which we couldnt do much about. Too many kids at a time for Minors, that is the logistics of the process
Make-Up Try-Out on Tuesday, March 13 at 7:30 PM at South Shore Sports Center
o Volunteer Help Needed
o Email was sent to all the no shows (15).
o Band concert is taking place at 7:30pm which affects a some of the kids
o Will need a second option. Discussed holding this at PRS on Monday March 19th at 6:30 pm. Agreed; for those last 11 and 12s, to hold tryout prior to Major League draft.
Draft Dates
o Majors: Monday, March 19
 Plan A format
o Minors: Wednesday, March 21
 Plan B
 Serpentine rule 1-18, 18-1 etc.
 Order of the draft is pulled out of hat
 Using plan B out of LL Operating Manual
 Options on sons/daughters/siblings
o Farm/Tee-Ball: Thursday, March 22 POSTPONED UNTIL A LATER DATE
Draft Rules for Majors
o Draft Order
 Has been established
 Teams fill empty roster spots
 Reverse order of standings of previous year
 Discussed order as based on playoff record or the season record
Vote taken and passed to use the final playoff record to establish order of draft
This impacts 1 team, and 2 teams move up
First pick of the draft debated. Vote taken and passed to start with worst record team (Enterprise Equipment) as opposed to by League
Tie-Breakers went head to head records
o Dispersement Draft
 Players have to be in same league as where they were selected. This is an important Little League requirement
American One player affected. He will be assigned to Enterprise Equipment
National one of five will be picked by the next by place of finish
2 released players are part of the regular draft, but only can be assigned in the National League
o Sandwich Picks
3 teams eligible for 1 5th round pick (Best Chevy, Jack Diamond, Glenzel Spatz)
o Released Players must remain in the National League as agreed
o Restrictions on number of players by age
 There is 1 team with 7 returning 12 year olds
 Discussed number of twelves, current is 6 maximum
 Motion made to raise maximum of 7 12 year olds per team. Further discussion we should abide by LL rule of maximum of 8 for this year, there wont be any issue
 10s can go in any round
Draft for Farm and Tee-Ball
o 6 years olds playing Farm League
 Agreed that this is acceptable if the player has experience (T-Ball, or SS Baseball club).
Volunteers needed for draft
VII. Playing Fields Update
Rec Department Fields
o Ed and committee discussed with Rec Dept for planning
o Haley, Hersey, and Kress
 DPW plans to do work on the fields, rototilling, new mix, etc.
 Turf maintenance fertilizer, weed control, etc.
 We will need to do supplemental maintenance of all the fields
Kress Field MWF Saturday Sunday this season
School Fields
o South
o PRS
o Foster
Practice Fields
o Bradley Woods
o Middle School
Other Options for Tee-Ball
o Central/Powers Field
o Country Club
Storage for Hersey, Kress, and other fields
o No new information
o Suggestion from Rec, to make a presentation to them on April 4th Rec Meeting (specs, cost, location, etc.)
New PAL/Lynch Fields
VIII. Playing Schedules
Majors are on Sundays at Haley and Hersey
12 2 4 or 2 4 6 pm debated. Still open to discussion as no agreement was made. We will use the extra hour for Minors games.
Minors Kress MWF 6:00, Saturday 5 games 8, 10:30, 1;00, 3:30, 6:00, 1 minor game on Sunday at Hersey. 4 and 6 on Sundays at Haley and Hersey
Farm PRS and Foster on Saturdays (need to double check on these permits)
TBall Middle School field on Sundays. Agreed this is the safest option (large parking lot). Fields will have to be made on grass but can easily accommodate the kids
Should be in good shape, Bob to follow up on the school fields
IX. Sponsorship Update Melissa Flanagan
Existing Sponsor Renewal
New Sponsors
Remaining Openings
o Majors all set
o Minors 14 of 16 are back, looking only short 2 if rest sign on
o Farm need 15 sponsors still
o TBall need 14 sponsors still
X. Equipment and Uniform Update Bill Ford (No Report due to time constraint)
Uniforms
Baseballs
Pitch Counters
Umpire Gear
XI. Umpires Update (No Report due to time constraint)
Recruitment
Registrations/Initial Meeting on Wednesday, March 21
XII. ASAP Update Owen McConville
Will need 50 or so First Aid Kits
Dates for meetings 3/26 for Maj/Minors, and again in April. Use this time for training. Owen will prepare a presentation.
XIII. Other Topics (No Report due to time constraint)
Team Photos for Next Season Melissa Flanagan
Playing Rules Review for each division
Opening Day
Summer Baseball
New Signs for Haley/Hersey Field Scoreboards
XIV. Adjournment
Upcoming Board Meetings
o March 26
o April 9
o April 23
o May 7
o May 21
Meeting adjourned at 10:00 pm.
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