Hingham Little League
Board Meeting Minutes
Monday, January 22, 2007
8:00 PM
Meeting Facilitator: Ed Anderson
Attendees:
Board Members: Laurie Berlinguet, Tim Driscoll, Melissa Flanagan, Bill Ford, Skip Jenkins, Rick Linehan, Bob Madden, Owen McConville, Patrick McCullom, Kevin McNally, Elliot Sherman, Tony Viola, Andy Wheeler
I. Call to order 8:10 pm
II. Approval of minutes from last meeting –Tim Driscoll approved and to be posted to the website.
III. League Business Update – Ed Anderson
• Charter Received from Little League
• Insurance Certificate Received from Little League
• Application for Divisional Format is in process / renewal
• Membership Forms – need to get to Andy for input and tracking purposes. To be added to the database. Follow up with Elliot as these come in with applications. Andy will keep track via spreadsheet.
• LL has signed a deal with ESPN, Charter fee has been reduced so we will have a credit balance of 100 next year!
• LL has offered CORI process with a reduced rate, but we are all set with our arrangements
IV. Treasurer’s Report – Rick Linehan
• Current Balance – 20,004, minus 5000 for the scholarship fund already committed to.
• IRS issue – Rick spoke with them, and most likely the penalty fee will be abated. Rick will be sending a letter and it should be a couple of weeks at least before we hear back
• New Revenues -- Checks are coming in from Registration and Membership
• Current Expenses --
V. Registration Update
• On-Line Numbers to Date – 325 online
• Mail-In Registrations to Date --
• On-Site Registration – probably near 30. General consensus is to cut down the hours next year, to maybe 1 night before a Board Meeting
• Final Reminder Notice Before Deadline –
o Need to send an email blast in addition to Hingham Journal. Also good idea to put in the gyms Barker basketball
o All former players have been mailed a packet
o Only 63 signed up so far for Majors
o Database is set up to tack on late fee.
o Expecting to have same amounts.
o Reminder for coaches – need to make sure the Medical Forms are filled out for all their players
• We have one request for a fee waiver due to financial circumstances for 1 player. A motion was made to waive the fee and was approved by the Board. This option is available on an as needed/as requested basis.
VI. Managers/Coaches Recruitment - Skip Jenkins
• Mailing to managers and coaches from last season
o Skip needs some help with Active database as well
• Other applications
o Still looking for more candidates, please encourage friends and neighbors to return the applications

• Al & Al Coaches Training in Woburn on Sunday, March 4. Suggestion made to have all coaches strongly encouraged to attend!
o Check is due February 12th, Rick wrote out check for Ed and it will be mailed this week.
VII. Player Try-Outs – Kevin McNally
• March 10 & 11 from 8:00 AM to Noon at South Shore Sports Center
• Evening for Make-Up Try-Outs
o Plan for week after to hold this session, 1 hour should do, 6:00 pm to 7:00 pm
• Draft Dates
o Week of March 19th is ideal. We need 3 nights – Monday Majors.
o Majors, skip a night, Minors, then next night Farm & T-Ball. 7:00 pm – 10:00 pm.
o Discussed a special coach arrangement for his boy.
o 8 year olds interested in trying out for Minors must attend the tryouts. Need to segment them out. We will know how many spots are available based on the signups.
o Times for tryout need to be sorted out – ie 1.5 hours for Majors, 2.5 for Minors.
VIII. Game Schedules for 2007
• Discussed planning for season based on Ed’s previous draft
• Need to work around vacation – may want to start season earlier and hold opening day potentially a week later. Obviously have to work around the field situation

IX. Playing Fields Update
• It appears we will be able to survive missing Pal fields with schedule Ed has proposed
• Rec Department Fields
o Haley and Hersey permit applications submitted
o Kress (hopefully Friday thru Monday)
o Bob and Ed are meeting with Rec tomorrow to discuss fields, 4:00pm
o Reviewed feedback Ed solicited from other towns, it runs the gamut with some have fees, most pay for capital improvements as we do.
o Discussed outstanding invoices for Diamond past bills. To be taken up at Rec meeting
o Put in a permit application for Bradley Woods and Hull St fields for practice
• School Fields
o Middle School option? Only for practice
o Bob has talked with school department already for permits
• Practice Fields
o Cliff Boyle have offered his field for practice
• Storage for Hersey, Kress, and other fields
o Joe has looked into sheds, would need to get building permit. He has some pricing on wood or metal structure
o Would be great at Haley at least. Joe will follow up next meeting
o Bob moved metal box from Pal to Kress
• New PAL/Lynch Fields
o Field house being put up, fields underway
o Elliot, Ed, and Melissa have been invited to meet with town officials to discuss how the new facilities will be supported this week.
X. Sponsorship Update – Melissa Flanagan
• Existing Sponsor Renewal
o Letters went out last week.
• New Sponsors
o There are several prospects for new sponsors
XI. Topics for Next Meetings
• New Uniforms
• Team Photos for Next Season – Melissa Flanagan
• Playing Rules Review
• Fundraising Ideas
o Boathouse Jackets
XII. Adjournment – Meeting adjourned at 9:45 p.m.
• Upcoming Board Meetings
o February 5
o February 26
o March 12
o March 26
o April 9
o April 23
o May 7
o May 21